Virtual Assistant Poland

24/04/2024

Today is THE DAY!

03/07/2020

03/04/2020

Your role as an assistant is crucial right now and you are needed more than ever.
Your bosses (executives, managers or clients if you like me are a Virtual Assistant) are under enormous pressure, working long hours, overwhelmed with the situation/crisis, whilst needing to make extremely difficult decisions.
My advice: try to support them in an extraordinary way!

1) Be a rock
2) Be proactive, be available, be supportive, be resourceful, be creative
3) Give professional & emotional support
4) Make sure they have all technical support required
5) Support with useful information
6) Help to keep connected with their teams
7) Make sure they have everything needed to focus on work & make correct decisions

You probably won’t be able to personally make their favourite cup of coffee now, but all the other things you can :)
Make a difference now!

01/04/2020

Good overview of some video chat apps, for those who are still looking for the best option :)

Is Zoom just for work? Can I fit my whole squad on Google Hangouts? We’ve got the answers to all your questions.

26/03/2020

A lot of people overthink the idea of video conferencing and fear it requires sophisticated solutions, while it actually is very easy and accessible from all sorts of devices.
As we don’t have many other options at the moment, let's use video conferencing to keep in touch with our families, friends, business partners, managers and colleagues.
What matters now, is that we stay connected: interact, talk and see faces.
It brings us joy, and most importantly helps families, teams and entrepreneurs remain close in this difficult time.

23/03/2020

Staying focused on the job and being productive, while at home, takes discipline.
You may find it challenging to set your own schedule and easily get distracted.
It’s vital to maintain a business mindset and daily routine.

Try the following:

1) Keep your usual routine, get ready for the day the same way you would if you were heading into the office: get up, have breakfast, get dressed, and go!
2) Dress up in presentable clothes to set a professional mindset
3) Have a designated workspace
4) Set objectives & daily tasks, write them down
5) Create structure: set working hours and stick to them
Make sure the way your day is scheduled is a reflection of your natural energy
6) Work in time blocks (maximum 2 hours at a time), as it is easier to be disciplined and focused
7) Take a proper break: have lunch, listen to a podcast, have a workout, go for a walk, connect with a friend
8) Connect with other people: have regular check-ins with your manager and team, talk to your colleagues, friends, family members, keep active social life (now online!)
9) Finish work at a certain time (it’s easy to get carried away so a hard stop is a must!)
Think of something you do that separates your work day from off time (have a drink, cook dinner, take a shower), something you really enjoy
10) Set boundaries: be clear with your family and friends about your work schedule, teach them to respect it
11) Look after your wellbeing: exercise, remember to eat quality food & drink water

Do not

1) Wear your pyjamas
2) Work from your bed or sofa or any kind of relaxation zone
3) Check your social media
4) Take too many breaks
5) Think of pending house work (laundry, cleaning, shopping)

20/03/2020

As a Virtual Assistant, I work remotely every day and that’s why I know employees working from distant locations can be very efficient & teams can definitely stay connected.
In fact people working from home are more productive and achieve the same results in less time, because they focus on tasks, not on the 9 to 5 office hours system.
It’s vital to make sure Teams interact and remain a sense of purpose.

What’s important:

1) Show your Team members you trust they can deliver results without a personal supervision
2) Provide proper technology tools for communication and information
3) Offer advice on how they can be productive, manage distractions, set up a quiet dedicated workspace, arrange childcare, stay healthy etc
4) Schedule regular (daily!) video calls: it makes your Team interact, helps reduce a sense of isolation, enables to share thoughts, ideas, emotions & positive energy
5) Remember to conduct video calls not phone calls, as it feels more personal and is the best way to replace face to face meetings
6) Encourage every Team member to actively participate in the video call discussions
7) Assign clear tasks and measurements of performance: make sure everyone understands what work they are required to do every day, what is expected in terms of performance, arrange frequent reviews
8) Show interest in employees wellbeing, make sure they are ok, offer emotional support
9) Create opportunities for remote interactions including online Team building activities (online party!)
10) Talk about company’s values, business mission & current situation, be transparent

18/03/2020

When times are tough: Keep going Stay calm Do what you can & Do it your best way!

25/10/2019

5 TYPES OF CO-WORKERS YOU NEED IN YOUR INNER CIRCLE

One of them should be your ASSISTANT:

Confidential
Reliable
Resourceful
Your right hand
Your gatekeeper
Who will manage your schedule
Who will take care of all the admin stuff
Who will support your focus on core business & pleasure

Virtual Assistant Poland offers all the above and more, just give it a try !

If you plan on being a successful business leader, you need...

17/10/2019

HIRE OR OUTSOURCE?!

This question becomes really relevant in case of executive and personal assistants. Most companies reduce the number of support staff, while their tasks still have to be fulfilled and not everything can be done by computers and apps.
Therefore I would like to encourage you to try virtual assistant services as an alternative. We work as external contractors, paid by the hour or a project, with flexible availability. This option supports cost optimization and work efficiency, without a need for a long term commitment.
These days everything (almost!) can be done remotely!