23/06/2021
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Personal Assistant - Supply Chain
Kuils River, Western Cape
Ackermans is looking for a Personal Assistant for their Supply Chain Chief Executive based at their Head office in Kuilsriver. We are looking for a resilient and efficient individual, with a high energy level and a compelling sense of urgency, to provide key administrative/office support to the CE. Our ideal candidate will be highly organized, able to multi-task and effectively manage, organise and influence stakeholders internally and externally at all levels.
Qualifications
• A Matric certificate or equivalent qualification • A relevant qualification e.g. secretarial/ personal assistant/ office administration would be beneficial
Knowledge, Skills and Experience
WE ARE LOOKING FOR AN INDIVIDUAL WHO: • Good coordinating skills • • Proactive and able to work independently • Able to plan ahead and spot potential areas where help may be needed • Basic numerical skills, together with the ability to complete numerical reports/budgets accurately (as and when required) • Able to present themselves and the company in a professional manner • Able to act as the main contact point for all matters relating to the Director. • Strong service orientation • Excellent relationship-building and networking skills • Communicate effectively at all levels both within, as well as outside the company • Able to remain flexible, function under pressure and maintain a positive attitude and work performance in a variety of circumstances • Excellent time management, planning and organizing skills • Strong “sense of urgency” with regards to everything they do • Accurate, pays attention to detail and is reliable in meeting set deadlines • Able to consistently deal with telephone calls, requests and interruptions with the highest degree of efficiency and professionalism • is able to manage confidential information with utmost discretion • Able to be innovative and show initiative Experience Required: • Excellent verbal and written communication skills (English) • Sound knowledge and experience in managing an Executive’s diary is an important requirement • A minimum of 5 years previous experience in a similar role • Proficiency in all the latest Microsoft packages (Word, Excel, PowerPoint & Outlook)
Key Responsibilities
Managing calendars/diary including the annual company calendar. • Providing a confidential and comprehensive administrative/office support service • Dealing with and responding to correspondence and telephonic queries • Taking and distributing minutes and monitoring progress feedback. • Effectively executing financial administration and the services function through budget set up and expense control. • Organizing functions/meetings and appointments etc. • Compiling and distributing reports and/or presentations. • Timeous and effective organization of travel, local and international. • Filing and record keeping
Closing Date 2021/06/27
In terms of the Company policy for appointments and promotions, preference will be given to candidates who will enhance the diversity of the team and contribute to employment equity within the Company provided that the competencies and minimum requirements for the position have been met.
