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Digital VA Concierge - Charlyn Ooi, Sydney (2026)

16/10/2024

How do you know if you've "made it" in business? 🤔

Here's my honest opinion - success is so much more than hitting the million-dollar mark in business. For me, it’s about creating a life filled with joy, freedom, and impact. 💥

Here’s how I define it:

🌟 Working with amazing clients who inspire me and bring deep fulfillment to my days.
👩‍👧 Spending less time glued to the computer and more time creating memories with my family.
👥 Building a dream team filled with A-players committed to supporting the company's mission in helping other health practitioners to build thriving businesses.
🌍 Traveling the world while still making sales—because freedom is key!
💑 Spontaneous date nights and spending quality time with my hubby as we build our dream business together.
💡 Crafting offers and building out services that align with my values and having FUN while doing it all!

Now, I’m curious—what does success look like for YOU? Is it freedom? Flexibility? Fun?

Drop a comment below and let me know!👇

09/10/2024

Feeling overwhelmed in your private practice? 😩 I was once in your shoes...

Buried in admin and emails, trying to keep up with social media marketing, whilst wearing the practitioner hat preparing treatment plans and endless reports.

I wasn’t thriving... I was merely surviving. 🥺

I thought about hiring help, but I didn’t know where or how to get started. 🫣 Worst still, I didn’t know how to find time to train someone else up. And so, I kept running on the hamster wheel.

Sadly, I see far too many practitioners stuck in the same cycle. You might think, “I know how to do it, so I might as well just do it myself.”

But I hate to break it to you — every hour spent on doing tasks that someone else can handle is time lost in growing your business. Staying busy doesn’t grow your business. In fact, it’s draining your creative energy and slowing your growth.😩

So from one practitioner to another, you don’t have to do it all. It’s ok to ask for help so you can focus on your zone of genius.

✨ Let’s reclaim your time, boost your productivity, and focus on what you love—working with your clients! 🌈

📲 Comment “𝗣𝗟𝗔𝗬𝗕𝗢𝗢𝗞” and I’ll send you my FREE Guide with the top 10 tasks our VA Unicorns 🦄 can help you with to grow your health practice.

02/08/2024

There's a misconception that outsourcing and hiring a VA is a big investment, but what if I tell you our VA Unicorns 🦄 can make you money instead?

Our VA Unicorns can set up powerful automation tools to help you boost your engagement and increase conversions, making you more money in the long run. Here's a snapshot of automation apps we can help you set up:

💬 Manychat: Engage potential clients and make sales directly in your DMs without spending hours responding to comments.

📅 Practice Better: Streamline your scheduling and client onboarding, making the client experience seamless, and drive more sales.

🔄 Zapier: Automate workflows and integrate your favourite apps, so you can avoid wasting time on repetitive tasks.

📧 ActiveCampaign: Utilise advanced email marketing automation to nurture leads and boost sales.

⏳ Deadline Funnel: A really cool app to create urgency and boost your conversions conversions with time-sensitive offers.

SWIPE RIGHT to learn more about these tools and how our Digital VA Unicorns can set them up in your business to make you even MORE money 💸

Tech, funnel setup, and launching 🚀 is right down our alley. So instead of spending weeks (or months) learning new systems and pulling your hair out setting up complex funnels, let us handle the rest while you spend quality time with your family and make money on vacation 🍹 with these automation tools.

Ready to learn more about how our VA Unicorn can help you grow your business? 🦄 Comment 𝐔𝐍𝐈𝐂𝐎𝐑𝐍𝐒 to learn more! ⬇️

24/07/2024

Looking for the best online tools to use for marketing your health or dietitian private practice?

📲 Don't forget to SAVE this post for later!⁠

Marketing is a big part of attracting more ideal clients to your practice. You might be the BEST clinician out there, but without the right marketing strategy, you'll likely just be another name online.

And you know what? Having the right systems in place is key to successfully executing your marketing strategy. It needs to be efficient, user-friendly, and cost-effective.

👍 I have rounded up some of my favourite online marketing tools you can use in your practice to help you come up with content ideas, boost engagement on your social media, and get more clients.

What are some of the favourite tools or software you use in your practice? Let me know in the comments below!👇

16/07/2024

👋 Health Professionals & Fitness Coaches! 📲 Save these handy apps for your content creation, marketing, and course creation!

And don’t forget to follow 👉 .co for more tips on how to streamline your online health practice!

1️⃣ CANVA
✔ Hands down the best investment in our business and we use it daily!
✔ Use it to edit graphics for your social media content, create slide decks for your course, and edit videos.
✔Allows for team collaboration and it comes with an expansive template library of images.

2️⃣ CAPCUT
✔ An amazing free app for video editing
✔ Easy to use, even for beginners
✔ Add captions to your videos, or create funny and relatable Reels from their meme template library

3️⃣ MANYCHAT
✔ Chat automation tool that helps to increase engagement
✔ Easy to set up and helps to buy back your time by responding to comments or DMs on social media.

4️⃣ AIRTABLE
✔ We use this for content planning and it allows the entire team to work together, from brainstorming ideas, to graphics and captions writing.
✔ Free and absolutely amazing if you’re a visual person!

5️⃣ CLICKUP
✔ We use this for our day-to-day task management, client workflow, and launch planning.
✔ Integrates with other tools like Google Drive and Loom
✔ Comes with built-in communication features so the team can keep each other up-to-date.

6️⃣ KAJABI
✔ All-in-one software! Besides hosting your course or membership, it also has email marketing, website building, payment processor features.
✔ Easy to use
✔ We’ve been using Kajabi for 6 years and it’s never let us down!

7️⃣ ACTIVECAMPAIGN
✔ Automates your marketing workflows with more advanced segmentation features
✔ CRM features to manage your clients’ information, behaviours, and preferences.

8️⃣ ZAPIER
✔ An automation tool that connects various apps and automate workflows
✔ So handy and a must-have for any online businesses!

9️⃣ DEADLINE FUNNEL
✔ Creates personalised deadlines for emails and sales pages
✔ Optimises conversions and a must-have if you have evergreen funnels for your online course or membership!

📲 Save this post for later!

11/07/2024

📲If you're a health practice owner struggling to keep up with the demands of your growing business, this 🎁 FREE GUIDE is for you!

When I speak to healthpreneurs, the biggest barriers to hiring support are often:
🤷‍♀️ I don't know what to outsource
🤷‍♀️ I don't have time to train someone
🤷‍♀️ I don't see the value in hiring when I can do it myself.

This was exactly how I felt back in 2017. I thought: 𝙒𝙝𝙮 𝙨𝙥𝙚𝙣𝙙 𝙩𝙝𝙚 𝙢𝙤𝙣𝙚𝙮 𝙝𝙞𝙧𝙞𝙣𝙜 𝙨𝙤𝙢𝙚𝙤𝙣𝙚 𝙩𝙤 𝙙𝙤 𝙞𝙩, 𝙬𝙝𝙚𝙣 𝙄 𝙘𝙖𝙣 𝙙𝙤 𝙞𝙩 𝙥𝙚𝙧𝙛𝙚𝙘𝙩𝙡𝙮 𝙬𝙚𝙡𝙡 𝙢𝙮𝙨𝙚𝙡𝙛?

🤔 But here's the issue: I became the bottle-neck in my business.

I was struggling to move the needle forward in my business because I was wasting so much time on low-value, mundane tasks that wasn't making me any money in my business.

I was essentially standing in my own way of growing my private practice because I was too busy working IN the business. Because I had the scarcity mindset, I was trying to save money in fear that my revenue would drop one day. 😓

As a result of working hour hours chasing my tail, it drained me and this eventually led to burnout.

I FINALLY realised that my time ($200/hour as a private practice dietitian) was be much better spent working in my zone of genius, getting more clients and helping clients get amazing results (=more sales). 💸 I could easily outsource those $10/hour tasks to another capable person who enjoys working on these tasks and can get it done faster and better than I could.

🦄 Enter our VA Unicorns, skilled virtual assistants handpicked and trained by me so they can hit the ground running in your business. No more wasting time and money training someone, or risking a bad hire.

We're a all-in-one Health VA Agency that supports health professionals and fitness coaches to take those mundane, repetitive, or technical tasks off your plate, so you can focus on higher value tasks and grow your business more efficiently.

Keen to learn more about what tasks you can outsource and how to get started?

Comment "𝐏𝐋𝐀𝐘𝐁𝐎𝐎𝐊" and I'll send you my FREE guide so you can discover the top 10 tasks a VA can help you with to grow your health practice ⬇️

08/07/2024

👋 Hey fellow health professionals, welcome to the Digital VA Concierge! We're a Virtual Assistant (VA) Agency for online health professionals and private practice owners ⬇

If we haven't met, I'm Charlyn, CEO and founder of Digital VA Concierge. I'm an Australian-trained Dietitian 👩‍🎓 turned Business Coach & Marketing Strategist at , and I'm on a mission to help more healthpreneurs like you make more money 💰 and work less ⏰.

In 3.5 years, I went from being a burnout private practice owner, to running a 7-figure online business and helped 1000s of IBS suffers regain freedom from gut issues through my online program.

✨ Contrary to what our health professional education taught us, I believe that there is an easier way to grow our revenue and make a bigger impact with our expertise without need to trade our time for money.

Over the last 4 years, I've mentored over 700 nutrition and health professionals, helping them to start and grow their business. And as our clients achieve success using our growth strategies, they became busier and it created a new problem 😲.

😣 Their schedule was packed working with clients, and they start running out of TIME to get things done in their business. We all have 24 hours in a day, and working more to get through your to-do list will only lead to burnout in the long run.

I am a big believer of building a business that gives us more freedom to live the lifestyle we desire. But what ends up happening for most of us is we end up building a business that we're a slave to, working long hours and struggling to take time off for vacation. 🥱

It became evident to me that health professionals needed help to buy back time in their business so they can thrive and stay in their zone of genius. So in 2023, Digital VA Concierge was born.

We now serve Dietitians, Nutritionists, Naturopaths, Health & Wellness Coaches, Fitness Coaches, and more.

So if you're a health practitioner looking for dedicated support to grow your business with an all-rounded health VA team, get more done, and buy back more time so you can focus on your core business...
.. comment "𝐔𝐍𝐈𝐂𝐎𝐑𝐍𝐒" for more details!

Digital VA Concierge - Charlyn Ooi

16/10/2024

09/10/2024

02/08/2024

24/07/2024

16/07/2024

11/07/2024

08/07/2024

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