02/05/2026
WE ARE HIRING 🎉
Office Assistant / Office Administrator
Location: Canmore, AB (In-Office)
Reports to: CEO & MGMT Team
Type: Full-Time, On-Site
About Carmella
Carmella is a Canadian consultancy that blends strategic sales and marketing ex*****on with leadership development, ensuring businesses not only grow but thrive in a competitive landscape. With a relationship-first, results-driven approach, Carmella guides founder-led businesses and organizations to achieve predictable, sustainable growth. We are a high-performance, creative, and people-first team that believes in unreasonable hospitality, making every client feel valued, remembered, and cared for.
Position Overview
We’re looking for a pro-active, enthusiastic, detail-oriented Office Assistant / Office Administrator to keep our office running smoothly and our clients feeling like VIPs. This role blends administrative precision, hospitality excellence, and tech-savvy ex*****on. You’ll be the face of our office, the organizer behind the scenes, and the go-to person for keeping everything (and everyone) on track.
Key Responsibilities
1. Office & Client Experience
Greet and welcome visitors with unreasonable hospitality—remember their names, businesses, and preferences, and log this information in our CRM.
Maintain tidiness and presentation of the boardroom and office at all times.
Oversee office supplies inventory (coffee, paper, snacks, etc.) and place orders as needed.
Coordinate and prepare meeting spaces, including refreshments and materials.
Run errands in the Bow Valley when required.
2. Administrative & Financial Support
Prepare, send, and track invoices in QuickBooks Online.
Draft, edit, and send contracts.
Manage calendars, appointments, and scheduling for executives.
Arrange and coordinate meetings (in-person and virtual) and travel.
Prepare and review documents, reports, and presentations.
3. Document & Project Management
Maintain organized electronic filing systems and ensure version control.
Assist with document retrieval and access.
Support project management tasks in ClickUp, including tracking timelines and deliverables.
Assist in preparing proposals and related documents.
4. Task Ex*****on & Follow-up
Manage action items and follow up on outstanding tasks.
Prioritize daily to-do lists for executives and ensure deadlines are met.
Required Skills & Experience
Hospitality background—you know how to make people feel welcome and valued.
Tech-savvy—comfortable in HubSpot, ClickUp, Google Suite, Adobe, QBO.
AI-fluent—regular user of GPT, Gemini, Gamma, and Make.
Strong organizational and multitasking skills.
Excellent communication and interpersonal skills.
Detail-oriented with a high level of accuracy.
Valid driver’s license, clean driving record, and ability to run errands in the Bow Valley.
Personality Fit
Warm, friendly, and service-oriented.
Discreet and trustworthy with sensitive information.
Proactive problem-solver who anticipates needs before being asked.
Thrives in a dynamic, entrepreneurial environment.
Apply by emailing [email protected]
Why Join Carmella?
Be part of an award-winning, people-first team.
Work in a beautiful mountain setting.
Opportunity to grow and learn in marketing, leadership, and technology.
A workplace culture built on trust, collaboration, and excellence.
