24/03/2026
ALL T&CS
SMB PROMOTIONS WEBSITE PRIVACY POLICY
SMB PROMOTIONS is the controller and responsible for your personal data (collectively referred to as "we", "us" or "our" in this privacy policy).
This privacy policy gives you information about how SMB Promotions collects and uses your personal data through your use of this website or your participation in any prize draw.
This website is not intended for any users under age 18 and we do not knowingly collect data relating to children.
If you have any query's about this privacy policy, including any requests to exercise your legal rights, please contact us via social media by sending a direct message to the Facebook account under the name SMB promotions ltd or by writing to us at,
free post smb promotions ltd,
6 cottage park
Ross on wye
Hr97bd
The Types of Personal Data We Collect About You
Personal data means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
• Identity Data includes first name, last name, username or similar identifier such as the name on your Facebook profile, and date of birth
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• Contact Data includes delivery address, email address and telephone numbers
• Transaction Data includes details about payments from your relation to the prize draws.
• Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access this website.
• Usage Data includes information about how you interact with and use our website, products and services.
• Communications Data includes your communication preferences.
How Is Your Personal Data Collected?
We collect your personal data directly from you when you correspond with us by post, email, phone or via social media. This includes personal data you provide when you enter a prize draw or give us feedback or contact us.
How We Use Your Personal Data
Legal basis
The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:
• Performance of a contract with you: Where we need to perform the contract we are about to enter into or have entered into with you.
• Legitimate interests: We may use your personal data where it is necessary to conduct our business and pursue our legitimate interests, for example to prevent fraud and enable us to give you the best and most secure customer experience. We make sure we consider and balance any potential impact on you and your rights (both positive and negative) before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law)
• Legal obligation: We may use your personal data where it is necessary for compliance with a legal obligation that we are subject to. We will identify the relevant legal obligation when we rely on this legal basis.
• Consent: We rely on consent only where we have obtained your active agreement to use your personal data for a specified purpose, for example if you subscribe to an email newsletter.
Purposes for which we will use your personal data
We have set out below a description of all the ways we plan to use the various categories of your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
• To list you as a participant in a prize draw, we collect your identity and contact data. The legal basis for this processing is the performance of a contract with you.
• To manage our relationship with you which will include notifying you about changes to our terms or privacy policy and dealing any requests, complaints and queries, we collect your identity, contact and communications data. The legal basis for this processing is the performance of a contract with you, it is necessary to comply with a legal obligation and it is necessary for our legitimate interests (to keep our records updated and manage our relationship with you).
• To enable you to partake in a prize draw, we collect your identity, contact and communications data. The legal basis for this processing is the performance of a contract with you and it is necessary for our legitimate interests (to study how customers use our services and to develop them and grow our business).
Disclosures of Your Personal Data
We do not share your personal data with any third parties.
Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.
Data Retention
How long will you use my personal data for?
We will only retain your personal data for as long as reasonably necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data
request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where we are relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on our legitimate interests). In some cases, we may demonstrate that we have compelling legitimate grounds to process your information which override your right to object.
• Request the transfer of your personal data to you or to a third party. We will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for us to use or where we used the information to perform a contract with you.
• Withdraw consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, we may not be able to provide certain products or services to you. We will advise you if this is the case at the time you withdraw your consent.
• Request restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in one of the following scenarios:
• If you want us to establish the data’s accuracy;
• Where our use of the data is unlawful but you do not want us to erase it;
• Where you need us to hold the data even if we no longer require it as you need it to establish, exercise or defend legal claims; or
• You have objected to our use of your data but we need to verify whether we have overriding legitimate grounds to use it.
If you wish to exercise any of the rights set out above, please contact us.
No fee usually required
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
What we may need from you
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all legitimate requests within one month. Occasionally it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
Complaints
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
Changes to the Privacy Policy and Your Duty to Inform Us of Changes
We keep our privacy policy under regular review. It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us, for example a new address or email address.
Third-party Links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
FREE POSTAL ENTRYS
All postal entries must be written in clear English handwriting by posting to:-
Free Post SMB Promotions Ltd,
6 cottage park
Ross on Wye
HR9 7BD
To enter using the free postal entry route; Please send the following details in a sealed envelope to ‘Freepost SMB Promotions Ltd’
• Full name
• Date of birth
• Home address
• Email address
• Contact number
One envelope is one entry; if you want to enter more than once, you must send separate entries.
Once your valid postal entry has been processed by the Promoter, you will receive confirmation of this, along with your number(s).
All postal entries must be received no later than 72 hours before the Closing Date and will have the same chance of winning as a paid entry.
If your entry is received after this cut-off, your entry will not be valid, and you will not be eligible for the prize.
If the prize draw has reached its maximum number of participants before your entry is processed by the Promoter, your entry will not be processed. Please check the Promoter’s Facebook Account for all updates.
The Promoter will not accept:
1.1 responsibility for competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any postal failure, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or
1.2 proof of posting or transmission as proof of receipt of entry to the competition.
By submitting a competition entry, you are agreeing to be bound by these terms and conditions and our Privacy Policy.
Eligibility
The competition is only open to all residents in the UK aged 18 years or over.
In entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win.
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In entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win. The Promoter may require you to provide proof that you are eligible to enter the competition.
There is a limit of 2 entries per person for all competition entries, and 2 people per household for postal entries. Entries on behalf of another person will not be accepted and joint submissions are not allowed.
The Promoter reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize competition.
Competition entries cannot be returned
All postal entries must be received no later than 72 hours before the Closing Date and will have the same chance of winning as a paid entry. If your entry is received after this cut-off, your entry will not be valid, and you will not be eligible for the prize.
If the prize draw has reached its maximum number of participants before your entry is processed by the Promoter, your entry will not be processed. Please check the Promoter's Facebook Account for all updates.
The Promoter will not accept:
1.1 responsibility for competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any postal failure, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or
1.2 proof of posting or transmission as proof of receipt of entry to the competition.
By submitting a competition entry, you are agreeing to be bound by these terms and conditions and our Privacy Policy.
Eligibility
The competition is only open to all residents in the UK aged 18 years or over.
In entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win.
The Promoter may require you to provide proof that you are eligible to enter the competition.
There is a limit of 2 entries per person for all competition entries, and 2 people per household for postal entries.
Entries on behalf of another person will not be accepted and joint submissions are not allowed.
The Promoter reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize competition.
Competition entries cannot be returned.
The Prize
The prizes available to win will vary per prize draw and details will be posted on the Promoter’s Facebook Account at the Opening Date.
Winners
The winner is decided by a random number generator.
The Promoter will contact the winner personally as soon as practicable after the Announcement Date, using the contact details provided in the entry, or directly via Facebook.
The Promoter will not amend any contact information once the entry has been submitted.
The Promoter must either publish or make available information that indicates that a valid award took place. To comply with this obligation the Promoter will publish the winning number, along with the full name of the prize winner via the Live Feed on the Promoter's Facebook Account (Announcement Date).
The Promoter reserves the right at their sole discretion to change the Announcement Date, making it later than the original Announcement Date. The Promoter will publish any changes to the Announcement on the Promoter’s Facebook Account.
If you object to your name being published or made available, please contact the Promoter via Facebook or state your objection within your entry. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request.
Claiming the Prize
Once the prize draw has taken place, the Promoter will contact you using the contact details you provided in your entry, or directly via Facebook.
In order to claim the prize, you must respond to the Promoter accepting the prize within 14 days of the Announcement Date. If you do not claim within this time, your claim will not be valid.
The prize may not be claimed by a third party on your behalf.
The Promoter will make all reasonable efforts to contact the winner. If the winner cannot be contacted or is not available or has not claimed their prize within 14 days of the Announcement Date, the Promoter reserves the right to repeat the same prize draw and offer the prize to the next winner of that prize draw, from the correct entries that were received before the Closing Date.
The Promoter will publish on the Promoter’s Facebook Account if this is the case and publish a new Announcement Date.
The Promoter does not accept any responsibility if you are not able to take up the prize.
The promoter is Scarlett Bowers, whose registered office address is at
6 cottage park
Ross on wye
HR97BD
2 The Prize Draw
The prize draw will take place via a Facebook live feed on the Promoter’s Facebook Account. The Promoter will use a random number generator to choose the winning number and the person who has that number is the winner of the prize.
3 How to Enter
The date the competition will start (the Opening Date) and the date the competition will end (the Closing Date) will be published via Facebook only, on the Promoter’s Facebook account under the name SMB Promotions Ltd (the Promoter’s Facebook Account). Please regularly check this, as entries received after the Closing Date will not be accepted and will not be valid for any future prize draws.
All competition entries must be received by the Promoter at
Freepost smb promotions 6 cottage park Ross on Wye, HR9 7BD or online via Facebook messenger to the Promoter’s Facebook Account, by the Closing Date.
All competition entries received after the Closing Date will not be accepted and will not be valid for any future prize draws.
The Promoter reserves the right at their sole discretion to change the Closing Date, making it later than the original Closing Date. The Promoter will publish any changes to the Closing Date on the Promoter’s Facebook Account.
To enter the prize draw, you can enter using the paid entry route or the free entry route:
To enter using the paid entry route, you must enter online by creating a Facebook account and sending a direct message to the Promoter’s Facebook Account with your full name, date of birth and contact number and how many numbers you want to purchase. One number is one entry and the cost per entry will be published on the Promoter’s Facebook Account. Full payment is needed for a valid entry. If you do not make payment at least 48 hours prior to the Closing Date, your entry will not be valid, and you will not be eligible for the prize. Any payment received after this cut-off will be refunded. Once your valid online entry has been processed by the Promoter, you will receive confirmation of this, along with your number(s).
To enter using the free postal entry route, provide your full name, date of birth, home address, email address, contact number & details of the prize draw competition you wish to enter in clear, English handwriting by either Royal Mail post-box, or first or second-class post to
Freepost smb promotions ltd,
6 cottage park
One envelope is one entry; if you want to enter more than once, you must send separate entries. Once your valid postal entry has been processed by the Promoter, you will receive confirmation of this, along with your number(s).
All postal entries must be received no later than 72 hours before the Closing Date and will have the same chance of winning as a paid entry. If your entry is received after this cut-off, your entry will not be valid, and you will not be eligible for the prize.
If the prize draw has reached its maximum number of participants before your entry is processed by the Promoter, your entry will not be processed. Please check the Promoter's Facebook Account for all updates.
The Promoter will not accept:
1.1 responsibility for competition entries that are lost, mislaid, damaged or delayed in transit, regardless of cause, including, for example, as a result of any postal failure, equipment failure, technical malfunction, systems, satellite, network, server, computer hardware or software failure of any kind; or
1.2 proof of posting or transmission as proof of receipt of entry to the competition.
By submitting a competition entry, you are agreeing to be bound by these terms and conditions and our Privacy Policy.
4 Eligibility
The competition is only open to all residents in the UK aged 18 years or over.
In entering the competition, you confirm that you are eligible to do so and eligible to claim any prize you may win.
The Promoter may require you to provide proof that you are eligible to enter the competition.
There is a limit of 2 entries per person for all competition entries, and 2 people per household for postal entries.
Entries on behalf of another person will not be accepted and joint submissions are not allowed.
The Promoter reserves all rights to disqualify you if your conduct is contrary to the spirit or intention of the prize competition.
Competition entries cannot be returned.
5 The Prize
The prizes available to win will vary per prize draw and details will be posted on the Promoter's Facebook Account at the Opening Date.
6 Winners
The winner is decided by a random number generator.
The Promoter will contact the winner personally as soon as practicable after the Announcement Date, using the contact details provided in the entry, or directly via Facebook.
The Promoter will not amend any contact information once the entry has been submitted.
The Promoter must either publish or make available information that indicates that a valid award took place. To comply with this obligation the Promoter will publish the winning number, along with the full name of the prize winner via the Live Feed on the Promoter’s Facebook Account (Announcement Date).
The Promoter reserves the right at their sole discretion to change the Announcement Date, making it later than the original Announcement Date. The Promoter will publish any changes to the Announcement on the Promoter’s Facebook Account.
If you object to your name being published or made available, please contact the Promoter via Facebook or state your objection within your entry. In such circumstances, the Promoter must still provide the information and winning entry to the Advertising Standards Authority on request.
7 Claiming the Prize
Once the prize draw has taken place, the Promoter will contact you using the contact details you provided in your entry, or directly via Facebook.
In order to claim the prize, you must respond to the Promoter accepting the prize within 14 days of the Announcement Date. If you do not claim within this time, your claim will not be valid.
The prize may not be claimed by a third party on your behalf.
The Promoter will make all reasonable efforts to contact the winner. If the winner cannot be contacted or is not available or has not claimed their prize within 14 days of the Announcement Date, the Promoter reserves the right to repeat the same prize draw and offer the prize to the next winner of that prize draw, from the correct entries that were received before the Closing Date.
The Promoter will publish on the Promoter's Facebook Account if this is the case and publish a new Announcement Date.
The Promoter does not accept any responsibility if you are not able to take up the prize.
8 Liability
The Promoter will not be responsible for any loss or damage resulting from the transfer of data over communications networks and facilities, including the internet such as network failure or disruption or other online malfunctions.
9 Data Protection and Publicity
The Promoter will only process your personal information as set out in the Privacy Policy. See also condition 6, with regard to the announcement of winners.
10 General
If there is any reason to believe that there has been a breach of these terms and conditions, the Promoter may, at its sole discretion, reserve the right to exclude you from participating in the competition.
The Promoter reserves the right to hold void, suspend, cancel, or amend the prize competition where it becomes necessary to do so.
These terms and conditions are governed by English law. If any entrants to this promotion wish to take court proceedings, then they must do this within the courts in the United Kingdom.
