10/06/2024
🚨New Job Alert: Estate Agent Administrator
McAteer Solutions require a versatile and responsible Estate Agent Administrator to join their team. The successful candidate will report directly to our Director Olga McAteer.
Job Purpose & Responsibilities:
Reporting directly to the Director the Estate Agent Administrator will be responsible for performing a variety of tasks across the general running of the business, assisting in daily office needs and monitoring the company's general administrative activities. The use of all computer management systems, databases, SAGE 50 accounts package, in-house computer systems, Excel and Word. With knowledge of a digital telephone office system.
The successful candidate will have a vibrant personality and the ability to perform an extensive range of tasks which will enable you to deliver in a fast paced and dynamic working environment.
Strong written and communication skills are vital for this role. With such a variety of tasks we guarantee great learning opportunities and never a dull moment.
We are an energetic and modern business with fantastic opportunities in the horizon. The successful candidate will be hugely responsible for; liaising with clients, collaborators, general public, team members, and other working partners across Northern Ireland.
Responsibilities: Updating SAGE 50, updating all internal computer systems/databases, reception duties; to take responsibility for scheduling including setting up travel, meetings, organising events, diary logs, appointment logs and other appointments when required plus any other office duties required.
Office Management: To conduct office management duties ensuring that everything is in place for the office to function smoothly. To ensure that office supply inventory is up to date for all divisions across the board. This includes all marketing materials on social media, inhouse marketing business literature and that the website is kept up to date at all times.
Communication Liaison: To provide a warm greeting to guests, general public, clients and working partners of McAteer Solutions and ensure that they are well looked after when they are with us; either in person or on the telephone. Where required, screen phone calls, open and sort mail, summarise reports, emails, notifications and enquiries from our new website. Alongside other team members while working together as a team on all of the above.
Information Preparation: To help prepare and format information for internal and external distribution. Where required support with writing letters, emails, compile data for reports, create presentations, write reports, edit, proofread and other information preparation tasks.
Record Management: To maintain company records. To set up and maintain both the electronic and paper filing system.To ensure that the company is in compliance with all applicable record-keeping requirements and GDPR. Alongside all Estate agency rules, regulations and internal/external practices.
Discretion: To protect the confidentiality of all information that is shared. To maintain confidentiality and exercise discretion in every aspect of this role at all times.
Education/requirements: GCSE: English and Maths Grade A-C, NVQ Level 3 Qualification in Business Studies, Desirable: 2 years work experience in a similar role. Along with use of SAGE 50 accounts package.
Essential: Minimum of 2 years work experience along with use of SAGE 50 accounts package. Desirable. Experience in a similar role within an Estate Agency practice. Minimum: 2 years practice.
Dress Code: Smart
At McAteer Solutions we have extremely high standards with regards our reputation, credibility, work standards, passion, drive and everything we do for our clients is with the upmost discretion and confidentiality. This is why we stand out against our competitors and we benchmark ourselves at a very high standard - which we will continue to build on everyday. We deliver excellence because we are a small company - which allows us to spend time on our clients/customers business needs - everything we do is for our clients across every division. That is what makes us different. If you would like to work for us we would love to hear from you. Please forward your CV to [email protected]. Closing date for CV's: Friday 21st June 2024 @ 5pm.
Are you ready to join our team?
Hours: Full-Time
Salary: TBA - will depend on experience.
