10/08/2026
ACANCY VACANCY VACANCY
iDeliver
Position: Administrative Officer
We are looking for a highly organised, dependable and proactive Executive Administrative Officer to provide administrative and operational support to management. The ideal candidate should be excellent with organisation, documentation, follow-ups, deadlines and general business administration, and be able to take ownership of tasks from start to finish.
KEY RESPONSIBILITIES
• Provide day-to-day administrative support to management.
• Organise and maintain company records, files and important documents.
• Prepare letters, quotations, reports, forms and other business documents.
• Maintain company compliance documents, registrations and certificates.
• Monitor deadlines, renewals and outstanding administrative matters.
• Assist with supplier registrations, RFQs, tenders and business submissions when required.
• Request and follow up on quotations from suppliers.
• Maintain records of invoices, purchase orders, quotations and delivery documents.
• Assist with procurement and purchasing administration.
• Coordinate meetings, reminders and important deadlines.
• Prepare documents required by clients, banks, accountants, government departments and other institutions.
• Follow up with suppliers, clients and service providers.
• Assist management with coordinating multiple projects and priorities.
• Maintain confidentiality when handling company and management information.
QUALIFICATIONS & REQUIREMENTS
• Diploma or Degree in Business Administration, Office Administration, Management, Public Administration, Accounting or a related field.
• At least 2–3 years' relevant administrative experience preferred.
• Strong Microsoft Word and Excel skills.
• Good written and verbal communication skills.
• Strong document preparation, filing and record-keeping skills.
• Good computer literacy and ability to work with emails, PDFs and digital filing systems.
• Experience in executive support, procurement, RFQs, tenders, compliance, supplier registrations or basic bookkeeping will be an added advantage.
APPLICATION PROCESS
Interested candidates should submit:
• Updated CV
• Copy of National ID or Passport
• Copies of relevant qualifications
• Contact details for at least two professional references
• Short cover letter explaining suitability for the position
Email applications to [email protected]
Subject: Application – Executive Administrative Officer
Closing date: 14th August 2026
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