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Write a successful job application
Author
Rachel Swain, Editorial managerPosted
June, 2023
How do I prepare for making an application?
What information should I include on an application form?
How do I fine-tune my application?
Do I need to disclose personal information in a job application?
How do I submit my application form?
What happens if my application is successful?
How do I respond to job rejection?
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Employers have countless job applications to sift through, so dashing off some answers and hoping for the best won't cut it. You'll need to carefully prepare and demonstrate sought-after skills
While for some jobs you will be asked to send a CV and cover letter, many graduate roles require you to fill in an application form instead.
You'll need to complete most job application forms online via the company's website, but paper forms are still accepted in some cases.
How do I prepare for making an application?
When you find a job you'd like to apply for, don't start filling in the application form straight away. Take some time to prepare, as this will make the task much easier.
Gather together all the information you'll need, including details of your academic achievements, employment history and contact information for your referees.
You'll make a great first impression if you do your research - find out the aims of the company you're applying for, the sector they operate in and who their main competitors are. Browsing their social media channels is a good place to start.
Study the job description so you can refer back to the specific skills and qualities the employer is looking for as you complete the form.
Finally, read the instructions carefully to ensure that you complete the correct sections of the form and know when the deadline is.
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What information should I include on an application form?
The application form should make the employer want to meet you to find out more and give you an opportunity to demonstrate your skills. Typical sections of an application form include:
Personal information - give basic details, such as name and email address.
Educational background - provide information on your academic achievements, including the institutions you've attended, courses taken and qualifications gained.
Work experience - list your employment history and describe your main duties and responsibilities in each role, emphasising those most closely related to the job you're applying for.
Competency-based questions - give specific examples of times when you've demonstrated the skills required for the role. Avoid being vague, and don't waste space writing about skills you have that aren't relevant - see example questions and answers for help.
Personal statement - write a well-structured, well-argued case that you are the right person for the job, again referring to the person specification set out in the advert.
Don't be afraid to sell yourself. Demonstrate your passion for the company or job and any past achievements you can relate to the role. When writing your answers, always consider what skills employers want and how you can show that you have them.
Most application forms will also require you to provide details of at least two people who can provide references. You may sometimes be asked to attach a CV and cover letter as well.
Never lie on your job application form. Not only is this dishonest, but there can be more serious consequences - for example, altering your classification from a 2:2 to a 2:1 is considered degree fraud and could result in a prison sentence.
How do I fine-tune my application?
Refining your writing style will improve the quality of your application. Employers are looking for confident applicants who can convince them of their capabilities - demonstrate your suitability by giving short, to the point and positive answers.
You should also:
use power verbs such as transformed, delivered, achieved and inspired
choose descriptive words like effective, consistent, determined and adaptable
focus on answering the questions and avoid waffling or being too vague
select appropriate examples of your achievements from past experience
demonstrate enthusiasm for the role
ensure your spelling and grammar is correct.
Ask somebody else, such as a careers adviser, parent or friend, to read through your application form. A second pair of eyes will help pick out errors that you may not have spotted.
Do I need to disclose personal information in a job application?
Many graduate employers are committed to promoting diversity and equal opportunities in the workplace and the Equality Act 2010 legally protects people from discrimination in the workplace and in wider society. Nine characteristics are protected by the Act:
age
disability
gender reassignment
marriage and civil partnerships
pregnancy and maternity
race
religion
s*x (gender)
s*xual orientation.
When making an application, it's important to remember that you're not obliged to give details of any of the above characteristics and that it's unlawful for recruiters to discriminate against applicants on these grounds. You might be asked to provide these details on a confidential equal opportunities form, usually the last page of an application, or on a separate form. This is used solely for monitoring the employer's commitment to equality and diversity. It shouldn't be seen by people involved in recruitment or used in the selection process. If you'd prefer not to answer some or all of these questions, there is usually a 'prefer not to say' option you can select.
While there's no legal obligation for you to disclose personal information to your employer, it's entirely up to you if you choose to do so. If you don't feel comfortable disclosing on an application form there will be other opportunities to do so, such as during an interview, after a job offer has been made or once you're in the workplace.
For example, if you want to disclose a disability at the application stage, our example cover letter shows you how. If you'd like to disclose that you're trans during an interview, you could ask what policies are in place around the treatment of trans employees or ask if there are any groups of initiatives you could get involved in.
You can make a complaint if you feel you have been discriminated against during the recruitment process. In the first instance, it might be useful to visit Acas, an independent public body that provide free, impartial advice on workplace issues.
