eboxTENDERS

eboxTENDERS Still looking for a robust eTendering solution? eboxTENDERS© is designed to make your job easier. M

eboxTenders is a secure and defensible platform for holistically managing the tender process in a multi-tenanted cloud environment. As a market leader of eProcurement portals, eboxTenders offers a cost effective, flexible yet compliant online solution. Anchored by industry‐experienced Professionals, eboxTenders is breaking the mold of traditional IT. Our team is focused and passionate on getting t

he basics right in procurement, using IT as an enabler and prioritizing simplification and efficiency to its entire process. Our collaborative online platform, started as a conceptual idea, born out of frustrations and limitations of the traditional Procurement process, which has evolved (over the past 18 months) to a simplified, innovative and efficient web-based application using built in Workflows. At eboxtenders, we are committed to serving the private and public sectors, including small and medium sized enterprise within our business community by leveraging our experience and insights

eboxTENDERS has stayed true to its original mission: in our commitment to helping small businesses succeed as expressed in our slogan --- making opportunities matter. Whether you publish RFQs, RFPs, Tenders or Reverse Auctions our intuitive solution can help you streamline your procurement process.

We are truly humbled and honored for the nomination of this auspicious Champions of Business Technology AwardA heartfelt...
26/11/2021

We are truly humbled and honored for the nomination of this auspicious Champions of Business Technology Award
A heartfelt thanks to the Trinidad & Tobago Chamber of Industry and Commerce, in partnership with Bmobile for their progressive initiatives. You are true Pioneers!
As we transition this inflexion point, we recommit ourselves to be more Imaginative, more transformative and even more disruptive as we continue our quest in ‘Making Opportunities Matter’
On behalf of our EBOXTENDERS team - Thank You and God Bless

WHY IMPLEMENT ERP AND BEST OF BREED SYSTEMS TOGETHER?https://blog.eboxtenders.com/implement-erp-best-breed-systems-toget...
04/06/2021

WHY IMPLEMENT ERP AND BEST OF BREED SYSTEMS TOGETHER?
https://blog.eboxtenders.com/implement-erp-best-breed-systems-together/

Integration of ERP and SaaS solutions (Best of Breed) is preferred by organizations which strive for efficient supply chains and integrated business processes. Though both the systems have their own benefits, their integration enables organizations to have higher leverage against their competitors. There are many benefits of integrating ERP and Best of Breed systems; improved efficiency, improved productivity, reduced costs and increased scalability being a few. This clearly highlights the importance of integrating Best of Breed procurement solutions with ERP systems for an efficient supply chain.

Nonetheless, this article doesn’t talk about the integration of these two systems. Instead, it talks about the parallel implementation of ERP and Best of Breed systems and lists out a few benefits of this implementation strategy. Typically, organizations implement an ERP followed by which stand-alone software solutions or a software suite is integrated with the existing ERP system. However, this doesn’t have to be the norm, especially for fast-growing or large scale organizations that face issues of scalability and efficiency within months of implementing an ERP system.

Parallel implementation of ERP and Best of Breed solutions can be considered owing to the following benefits:

1. Avoid Mundane Data Transfer When both ERP and SaaS solutions are implemented together, there is no need to worry about transferring and syncing data between the two systems. Procurement departments will have a hard time migrating and getting used to the new systems if the implementation is done in phases instead of parallel implementation.

2. Better Forecasting There are many instances where large and fast-growing MNCs require more than an ERP to manage their business processes. Rather than waiting for the D-day to arrive when additional software needs to be integrated with the ERP, parallel implementation of both the systems is an efficient forecasting strategy.

HOW PROCUREMENT AUTOMATION CAN HELP IN PROCUREMENT TRANSFORMATION?https://blog.eboxtenders.com/procurement-automation-ca...
04/06/2021

HOW PROCUREMENT AUTOMATION CAN HELP IN PROCUREMENT TRANSFORMATION?
https://blog.eboxtenders.com/procurement-automation-can-help-procurement-transformation/

Decisions taken by a procurement department of an organization are of prime importance as they can significantly impact the costs savings. To deliver continuous cost savings and increase process efficiency, procurement professionals are now looking at automating steps of a procurement cycle. Although procurement automation seems like a viable option, it comes with its own set of risks and complications. Are the benefits realized worth taking these risks? Yes, indeed!

Let’s take a look at the underlying philosophy of Procurement – Procuring the right thing at the right time at a right price from the right vendor. This forms the essential backbone of a procurement cycle. Going for automation from the manual processes provides clear visibility in the organization-wide spend and tight control of all the procurement activities – be it reducing manual errors, streamlining sourcing, maintaining supplier relationships, controlling spend analysis, etc. Here, we will take a look at five reasons why procurement automation is the answer to simplifying your day to day tasks and how much value technology can bring to your procurement functions.


Expedites approval process– Sometimes, purchase requests made get stuck in the approval process. At times, even the processing requests take time due to the hierarchical approval structure. Automating purchase order processing will not only enable quick placing of orders, but it will also cut down time of ordering cycle, remove redundant processes and would enable procurement staff to accomplish more in a shorter amount of time.

The Lowdown on Legacy Systems and Disparate Procurement Solutionshttps://blog.eboxtenders.com/lowdown-legacy-systems-dis...
03/06/2021

The Lowdown on Legacy Systems and Disparate Procurement Solutions
https://blog.eboxtenders.com/lowdown-legacy-systems-disparate-procurement-solutions/

Procurement teams can fall into a trap of using disparate and decentralized systems to manage their procurement processes. This can happen for a number of reasons, including complex and cumbersome legacy procurement systems, software feature fatigue, budget limitations, and a reliance on outdated tools.

Procurement managers and CPOs should understand the problems caused by using disparate and decentralized tools to manage the procurement process. Yet if a complete procurement solution is used to manage RFPs, suppliers, requisitioning, then the entire procurement function can be brought under one umbrella. This allows for effective data use, streamlined processes, and decreased risk.

The Downfalls of Outdated Procurement Methods
After moving away from paper procurement systems, the logical next step is to email and Excel. This change revolutionized procurement, in terms of the speed at which transactions could occur and the power to harness the data-crunching capabilities of Excel. However, the industry has moved on. New cloud-based procurement solutions have been built to replace now outdated email and Excel. SaaS solutions are more secure, more centralized and more robust than these manual methods.

Wishing Corpus Christi greetings to the Christian Community from the eboxTENDERS family....
03/06/2021

Wishing Corpus Christi greetings to the Christian Community from the eboxTENDERS family....

How to Conduct a Reverse Auction for Maximum Cost Savingshttps://blog.eboxtenders.com/conduct-reverse-auction-maximum-co...
02/06/2021

How to Conduct a Reverse Auction for Maximum Cost Savings
https://blog.eboxtenders.com/conduct-reverse-auction-maximum-cost-savings/

Reverse auctions are an essential part of a complete e-Sourcing solution in the digital age. Turning the tables on the conventional auction process, reverse auctions empower you to be the auction host, while the suppliers you invite get to bid for your business. Rather than driving bids up, a reverse auction drives bids down, greatly reducing both the time and expense of procurement. Here we walk you through the entire process, which begins with deciding when reverse auctions are right for you, and ends with awarding a contract to the bidder of your choice.

The Benefits of Reverse Auctions

Reverse auctions come with a number of outstanding benefits. Cost savings and time savings are two of the greatest stand-outs.

Maximum cost savings

A reverse auction can lead suppliers to bid well below their standard or discounted prices, saving you up to 40% in cost per supply unit. As you take advantage of the cost savings of reverse auctions again and again, you’ll find that they can lower your overall procurement costs dramatically.

Maximum time savings

With the clock ticking in a live reverse auction, suppliers can no longer use the negotiating tactic of waiting for you to cave in on their pricing or their terms. Reverse auctions also eliminates the time wasted calling numerous suppliers for new or revised quotes.

Procure-to-Pay Best Practices for Your Businesshttps://blog.eboxtenders.com/procure-pay-best-practices-business/1) Stand...
02/06/2021

Procure-to-Pay Best Practices for Your Business
https://blog.eboxtenders.com/procure-pay-best-practices-business/

1) Standardize the Process

First, standardization is key. Without it, you risk treating every contract negotiation as a unique event, losing consistency in the process. This standardization strategy needs to include four individual components:

A clear definition of duties of all individuals involved in the process.

Standardized training that emphasizes how invoices and requests are processed.

Policies that outline why deviation from the process is unacceptable, along with potential consequences for doing so.

Simplifying processes wherever possible to reduce complexity and ambiguity.

The goal of standardization in P2P should be to create a process that relies not on individual people, but set policies and guidelines. It makes sense to build a mechanism into your policies that encourages revisions depending on changing environments and requirements. However, even that improvement process needs to be driven strategically, not based on a hunch.

2) Encourage Collaboration

An optimized Procure to Pay process needs to include and encourage collaboration across multiple levels. To start, all departments and individuals involved (from purchasing to accounting) need to be on the same page about roles and responsibilities in addition to the standards mentioned above. Only close collaboration between each direct stakeholder can accomplish a successful process that saves your business time and money.

How to Implement an Expense Management Process to Save Costs and Prevent Overspendinghttps://blog.eboxtenders.com/implem...
01/06/2021

How to Implement an Expense Management Process to Save Costs and Prevent Overspending
https://blog.eboxtenders.com/implement-expense-management-process-save-costs-prevent-overspending/

In the course of official company assignments, employees may incur some expenses that must be charged to the company’s account. However, although these decisions were made from the employee’s end, there are ways to strategically manage these expenses proactively to save costs while still providing employees with the ability to make their own spending decisions.

This article will highlight an example of an expense management process, the ways to best manage expenses to save time and cost for your organization, and how to get your team aligned.

What is Expense Management?

Expense management is the process or system instituted in an organization towards sorting, recording, processing and reimbursement of expenses incurred by their employees. Expense management can either record to the whole system in place at an organization or the software and tools used to carry out the tasks of analyzing expenses.

An effective expense management system takes the expense reporting of all company staff into consideration, audits them, to determine validity and prevent overspending. The expense reports submitted by employees are then reimbursed, if the cost was borne by the employee’s personal account, or the spending is integrated into the company’s expense account.

Things to Consider Before Preparing a Bid Offerhttps://blog.eboxtenders.com/things-consider-preparing-bid-offer/Before t...
01/06/2021

Things to Consider Before Preparing a Bid Offer
https://blog.eboxtenders.com/things-consider-preparing-bid-offer/

Before taking a plunge into the world of tendering by preparing a bid offer, you should carefully consider and inform yourself upon a number of aspects. These aspects can be grouped into three parts: administrative requirements, technical requirements and the financial offer. How well you inform yourself and how well you conform to the set-out requirements can determine the success of your offer.

As a form of insurance, bid writers set out specific administrative requirements and conditions that need to be met, in order for someone to be eligible to submit an offer. Specifications can be set with respect to financial stability of the firm. More precisely, information about turnover, profit and loss accounts, balance sheet statements, insurance cover and more can be requested. Along the same lines, companies are often asked whether or not they have participated in similar activities (tender bidding) in recent years. These requirements can be found in the “tender specifications”, and are predominantly listed in the section named “conditions for participation”. Requirements tend to vary with the types and sizes of the contract in question.

eboxTENDERS | Reverse Auction on Demandhttps://youtu.be/dVjmV19qTAIeboxTENDERS is the Leading provider of Reverse Auctio...
31/05/2021

eboxTENDERS | Reverse Auction on Demand

https://youtu.be/dVjmV19qTAI

eboxTENDERS is the Leading provider of Reverse Auction on-Demand Services; we offer an end to end solution that drives greater value, productivity and is Optimized for Performance.

We help manage the entire process from

1. Planning the event,
2. Engaging qualified suppliers
3. Executing the RFP
4. Scheduling the auction
5. Training and Support

Our Reverse Auction platform is purposely agile and contains ALL the features you NEED.

Powerful enough for the procurement professional yet simple enough for the casual user.



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Visit- https://eboxtenders.com
Twitter- https://twitter.com/EboxTenders
Facebook- https://www.facebook.com/eboxtenders/
Call- +1 868-222-2534

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The Government Campus Plaza, Richmond Street
Port Of Spain

Telephone

+18682222534

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