10/16/2021
The Executive Assistant will be responsible for providing comprehensive support to the CEO and members of the Executive Team, preparing materials for meetings, coordinating travel, and managing office operations. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.
You are and excellent note-taker and can take ownership of follow-through. You have expertise in completing a broad variety of administrative tasks that facilitate the CEO's and key executives' ability to effectively lead the organization, including assisting with special projects; designing and producing reports, presentations, and other documents; composing and preparing correspondence; and maintaining contact lists. You are a creative provider of solutions that the Team didn’t even realize needed solving. We want a unicorn with expert-level project management skills, who is also an excellent written and in-person communicator. Your mission is to make the CEO and Executive Team shine. In summary, you have stellar administrative and project management skills and possess a real roll-up-your-sleeves attitude.
This position is currently a hybrid of both in-person, on-location, and remote work, with remote work being the majority at the moment. However, successful candidates must be willing and able to immediately transition to 100% in-person work at our Miami area location at any point in the future while also maintaining the capability to work on-location from time to time. Successful candidates must also be able to travel both domestically and internationally from time-to-time through-out the year.
GENERAL RESPONSIBILITIES
• Optimize CEO’s effectiveness by expertly managing CEO’s calendar, ensuring preparedness for meetings, and facilitating the flow of project materials that require executive level attention;
• Collecting and preparing information for internal and external meetings; schedule meetings; draft agendas; develop, compile, and distribute presentation materials;
• Planning, booking, scheduling, then supporting the ex*****on of all events and off-sites;
• Coordinating domestic and international travel, including flight, hotel, and car rental reservations;
• Coordinating vendors, activities, payment, reimbursements, policies, etc.;
• Managing and overseeing all aspects of the organization's office services;
• Evaluating and assisting in developing office policies and procedures for improved workflow and anticipate future needs as the organization grows; and
• Handling confidential personal matters as needed.
REQUISITE SKILLS
• Minimum 1 Year of practical, hands-on experience as an Executive Assistant supporting C-Level Executives [PLEASE NOTE, THOSE WITHOUT HANDS-ON EXPERIENCE C-LEVEL EXECUTIVES SHOULD NOT APPLY FOR THIS POSITION];
• Expert proficiency with Google Workspace (GSuite);
• Expert proficiency with Microsoft Word, Excel, PowerPoint;
• Expert proficiency with Keynote;
• Strong verbal and written communication skills;
• Exceptional organizational skills and impeccable attention to detail;
• A high degree of professionalism in dealing with varied groups of people, including Board members, senior executives, staff, industry leaders, and partners;
• Make appropriate, informed decisions regarding priorities and available time;
• Ability to complete a high volume of tasks and projects with little or no guidance;
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround, and to switch gears at a moment's notice;
• Able to maintain a high level of integrity and discretion in handling confidential information; and
• Ability to travel domestically and internationally, and on short notice.
BENEFITS & COMPENSATION
Best-In-Class Health Care (Medical and Dental), 401(k), 2-Weeks Paid Vacation, Salary + Bonus (we are founded on the concept of Meritocracy … therefore our compensation structure emphasizes bonus comp based on value-add to the Team and to the company as a whole).