03/10/2015
How to Write to a Promotional Email Message
The component parts of a promotional email message are:
1. Compelling subject line
2. Personalized greeting (optional)
3. Concise first sentence or paragraph that creates enough interest to get the person to read your message
4. Clear and concise marketing message
5. Call-to-action
Compelling subject line: First, define the word compelling (having a powerful and irresistible effect; requiring acute admiration, attention, or respect). If your subject line does not entice or compel the recipient to open your email the rest of your email is for naught. Make it as short and powerful as possible.
Personalized greeting: If you have the ability to personalize your email, it is always better to do so. Minimally, if it doesn't make the person think you know him, it may at least give the impression that you are a more sophisticated marketer and not a spammer. The potential downside is that when using a database of names, you may end up using his last name rather than his first or visa-versa. It can look silly when you get the recipient's name or gender wrong, e.g., Mr. Smith Betty. If you suspect that you may get too many errors, then opt for a general greeting.
Concise first sentence or paragraph that creates enough interest to get the person to read your message: If you've managed to get your email message opened, you literally have seconds to compel the recipient to read the whole thing. The first line/paragraph must be of interest enough to get the reader to go on. You need to be bright enough to think of copy that will communicate something that benefits the reader or alludes to the promise of something worthy of his or her time. This is a skill honed by marketers and distinguishes the amateur from the professional copy writer.
Clear and concise marketing message: The purpose of your message is not to be witty, entertaining or to educate the reader about your service/product to within an inch of their lives. In most cases, the people receiving your promotional email are busy and are reading your email in a sequence with other email messages they need to read. So, get to the point clearly and fast. Your email message is not going to typically sell anyone all by itself; the best you can hope for is to get the person to go to your website or to call you so that they can find out more. If you write your email message with that in mind, you have a better chance of hearing back from the recipient and buying more time to actually sell the person via your website or by live communication. The point here is not to try to do too much and to do it quickly and clearly.
Call-to-Action: Finally, if the email recipient has managed to read your email, or skipped down to the call-to-action without reading the body of the text (as many people do), you better give the person something to do. Tell him or her precisely what your offer is, make it as enticing as feasible. Command the person clearly to call you or visit your website for whatever reason you are giving, e.g., online demo, consultation, limited offer or discount, etc. Make the offer as compelling as possible.
NOTE: Ensure you avoid spam trigger words such as FREE.
Click here for a list of common spam trigger words.
http://emailmarketing.comm100.com/email-marketing-ebook/spam-words.aspx
Jamie Sene
One of the fastest ways to end up in a subscriber's spam folder is to load your email up with words that most email service providers have identified as common words in spam email. Comm100 provides you with a list of common spam words that can flag spam triggers.