01/17/2019
We are an Equal Opportunity Employer
ICM Corp (www.catalog-sales.com) is a steadily growing e-commerce/catalog-marketing, distribution and manufacturing company with eight divisions. We have been in business more than two decades, so our track record is well known. We're based in Milwaukee, WI with an affiliate office in Chicago, IL. What's the foundation of our steady growth? We can point to four key reasons why we consistently please our customers:
We offer a wide range of well-designed products
Affordable prices
Speedy delivery
Exceptional customer service
We have a great opportunity for the right individual to come and work for a local Milwaukee multi-divisional distribution, manufacturing e-commerce marketing company. Our company is currently recruiting for an individual to work in our Accounting Department in the capacity of Accounts Receivable, collections and credit.
The qualified individual will work independently within the Accounting Department, but will work cohesively with the other members of the Accounting Team as well as other employees and managers throughout the corporation.
Administer Reports
FREQUENCY: DAILY Auto-In Report
Logs how many phone calls customer service takes per day
FREQUENCY: TUESDAYS & FRIDAYS PPU Quote Log
Detailed report of everyone’s Postal Quotes
Inbound/Outbound Mail
FREQUENCY: DAILY Inbound Mail
Organizing and distributing the incoming mail every day
Adding up the cash and making copies
Giving the deposits to Accountant for the bank
Outgoing Mail
FREQUENCY: DAILY (invoices, checks, etc.)
Stamp, fold and seal all invoices
Put postage on all outgoing mail (invoices, checks, catalogs, etc.)
Prepare it for driver to take to the post office at the end of the business day
Bulk Mailings
FREQUENCY: WEEKLY (usually Wednesdays)
Bulk mailings for Mailboxes/Ebuy
Organizing and bundling up 2 different types of catalogs by Zone every week for mailer
Filling out appropriate paperwork/getting it signed by Chip or Steve
Keeping track of money in the account at the post office
Printing and Log Past Dues
FREQUENCY: Tuesdays through Fridays
Printing Past Due invoices
Checking them in Syspro/solutions
Logging them into appropriate system
Stamping/Mailing them out
DAILY Invoice Posting/GRN Matching
FREQUENCY: DAILY
Entering invoices into Syspro for Accounts Payable
Matching Invoices to their GRNs
Organizing invoices into numerical order by Sales Order #
Writing markup percentages on all invoices
Misc. Filing/Boxing of old files
FREQUENCY: MONTHLY
Organizing and boxing up old orders/batches
Labeling boxes and preparing them to be stored in warehouse
Filing of GSA/PPU/BrownCor orders if we’re behind (rarely)
Other Duties;
Inbound/Outbound Mail
Organizing and distributing the incoming mail every day: adding up the deposits, making copies of checks and deposit slips for Accounting, giving the deposits to the Accountant. Incoming mail/deposits and send out all the daily outgoing mail, add postage on it and prepare it for driver to take to the post office at the end of the business day.
Bulk Mailings
Get Ebuy catalog inserts from Sales Director and put them into an envelope, then organize and bundle them by Zone. Fill out all appropriate paperwork, figure out how much postage is required, and get the paperwork signed by a Warehouse Manager. Track how much money is in account at the post office, and get a check from Accounts Payable when needed.
Printing Past Dues
Print off the past dues, stamp and mail them out, then enter notes in the appropriate system for follow-up.
Invoice Posting/GRN Matching
Post invoices into Syspro, multiple third party invoices for every company so Accounts Payable can pay them. After posting them into syspro and matching them to their GRN, put them into numerical order and write the mark-up percentage on each one.
Misc. Filing/Boxing of old files
box up all the old batches/orders that are filed up here and keep all the drawers up to date.
Other duties assigned by Accountant.
