31/01/2022
REPORTING TO: Office Manager
HOURS: Monday to Friday 8am to 4pm, (with some flexibility afforded).
WORKPLACE: 3 days/ week in the Bryanston office, 2 days/ week from home.
SALARY: R17,500.00-R20,000.00 dependent on qualification and experience.
START DATE: 1st March 2022 or as soon as possible.
Our business strives to produce remarkable work, to center our daily tasks and responsibilities around excellence, focus and accountability to ourselves, our team, and our clients. These three attributes are achievable by committing to doing them right the first time, being fully present in our tasks, and by innovative and collaborative solution creation. We acknowledge that we are a team and all our interactions come from a place of support, respect and generosity. We are therefore looking for remarkable candidates.
KEY COMPETENCIES & SKILLS:
* Bookkeeping Diploma plus a minimum of 5 years experience in a similar position within a small/medium enterprise company.
* Strong knowledge and experience in Pastel Partner/SAGE Accounting.
* Hard-working, reliable and honest individual.
* Sound financial and business acumen.
* Problem solver - can work on their own and yet work with and support the team.
* Must be willing to learn, take instruction and adapt to changing conditions of the business.
* Valid Driver’s Licence and own car (some day-to-day business travel will be required).
MAIN DUTIES (to include but not limited to):
Bookkeeping:
* Process Quotations in Pastel Partner & upload copies to Google Drive;
* Customer invoicing under instruction from Office Manager/Director;
* Customers Age Analysis reconciliation, Statements & Debt Collection;
* Capturing of Supplier invoices, reconciling & prepare weekly payment schedules;
* Monthly Supplier Age Analysis reconciliation;
* Manage and reconcile Petty Cash;
* Cashbooks x 4 companies, 12 cashbooks-Bank Statement processing and reconciliation;
* Fleetcard Management, processing and reconciliation;
* Liaising with Accountants to prepare VAT reports, submission & payment;
* Assist Office Manager with Tender Documents.
HR and Salaries:
Manage all HR functions including:
* Staff Data Management;
* Update Employee timesheets daily on the Master Timesheet Schedule on Google Drive & send a weekly report to Director/Office Manager;
* Check and process all employee overtime and expense claims;
* Prepare monthly salary schedule and liaise with Accountants and Office Manager to ensure that salaries are correctly and timeously paid;
* Liaise with Accountants/Office Manager to ensure that PAYE, SDL & UIF are correctly and timeously paid;
* Administer Employee Leave;
* To train and share knowledge amongst all team members.
The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job and are representative of those that must be met by the employee to successfully perform their essential functions. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required by employees assigned to this job. Management retain the right to amend duties according to the requirements of the business. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
We would like to thank you for your application in advance. In order for us to process it accordingly, we will require access to the personal information which you provide to us in the form of your CV and application communications. By sending this information to us, you agree to give us (and our Client) the necessary consent in order to consider your suitability for this vacancy. We can assure you that we will make every effort to ensure your personal information is safeguarded whilst in our possession.
If you have not heard from us after two weeks, please consider your application as unsuccessful. Your CV and application details will then be kept on file safely for one year and you will be contacted if any other suitable positions become available. If you are unhappy with this arrangement, please state this on your application.
