02/08/2021
Good day
We currently looking for developer who can develop system using the below requirements.
The purpose of this system is to provide the business with an electronic contract management tool, which would enable and support the process of contract creation, tracking and management throughout the lifecycle of the contract.
The contract management system (“CMS”) accountability will rest with the Legal Department as the custodian. Within the different business departments there should be “super-users” who will also be responsible for supporting the use of the system in their department (e.g. Sales, Partner Enablement and Supply Chain Management).
What the system should be able to do:
1. Generate unique contract reference numbers, to identify and track agreements, versions, renewals, and terminations;
2. Each contract should have its own reference number (e.g., date created, department, contract type and the sequential number);
3. Link different contracts which contain a hierarchical tree (e.g., a master service agreement with various statements of work) and multiple associated contracts;
4. Generate contract documents from a template library. It can also be unique to each department if the department has unique contracts that they usually deal with;
5. Any member of the business to be able to search a contract on the system to check obligations or whether they can pull on the existing contracting structure for a prospective opportunity;
6. Pull reports for governance and risk management purposes.
7. Send approval, signature, expiry and renewal reminders or escalations to the relevant stakeholder;
8. Provide updates on the contract progression before signature;
9. Send reminders for contract milestones to the relevant stakeholder;
10. Archive contracts that are not active for accessibility; and
11. Be safe and secure.
The contract lifecycle is as follows:
Creating the contract from templates or boilerplate terms maintained by Group Legal Services
Enabling upload of ‘foreign’ contracts originating from external contracting parties (if approved by Group Legal Services)
Facilitating the flow of sign-off from the parties to the contract
Alerting the relationship owner(s) of progression and/or success
Tracking the contract during its term and termination period and alerting the relevant relationship owner prior to renewal or termination
Contract information should be available across the business functions
Obligation and task management that will enable us to pro-actively and manage and update the activities and responsibilities of all the parties to an agreement
Document management - that will link signed agreement to supporting scanned documents, correspondences, and contract data
Old/Historical contracts should be able to be captured and uploaded
Reporting - in order to allow insight into the types of contracts we have, consolidating information and delivering to stakeholders where relevant
